Sync Course Selections to KAMAR
How do I Sync courses to KAMAR?
Courses => Sync Selections to KAMAR
First, you need will want to DISABLE the course selection process (this can be done just for the year levels you are syncing). Read the full guide on this HERE.
Note: With the correct permissions, staff can still go in under the admin view to see students selections/ move them around/ add courses or remove courses, even though course selection is disabled for students and caregivers. Permissions needed: "Move Students from their Selected Course" / "See Students in Courses". Search Student (don't log in as though) => Courses => Add courses/ remove courses/ approve exemptions.
=> Select which year level you would like to sync, these can only be done one at a time. Also make sure you have checked the applicable options on the right hand menu.
=> Click the SYNC NOW button.
If you do not have this button, check in your settings that your KAMAR Portal URL has been entered. Alternatively do not hesitate to contact us for any assistance.
See the below for options on the KAMAR exports screen;
If you select the box "Overwrite ALL existing information in the year level subject selections setup for each student " this will overwrite all selections you have previously pushed into KAMAR for that year.
There is the option to "lock students as they are synced" which allows you to sync whichever students you want to across and hence lock their courses, but this will also allow changes to still be made in SchoolPoint for students who you have not yet synced through.
Syncing previous years' data into KAMAR after January 1st
NOTE: As the KAMAR and SchoolPoint timetables default to the next year's timetable after the 1st of January each year, a manual export will need to be done to get any data across to KAMAR after this date.
You can also change this ability for students to be able to select courses on an individual basis. This is done as per screen shot below.
Search student => Details screen => "Course Selection Status":
How do I test the Sync to KAMAR?
=> Select one year level
=> Click the "SYNC NOW" button.
=> The window will refresh with a report as to how many records were transferred and then display a complete message.
=> Make a note one of the transferred student IDs for the next step..
=> Once the transfer is complete you can switch to KAMAR and verify that the course selections have been transferred.
How do I know Course Selections have been transferred?
=> In KAMAR, change to the next years timetable
=> Navigate to "Admin"
=> Select "Student Changes"
=> Select "[Student ID]" (from steps above)
=> Select "Subjects" and verify that new course selections have been entered for that student.
=> Once you have verified that the transfer has been successful, return to SchoolPoint, select the remaining year levels one by one, and sync again.
There is now an ACTION LOG to see who has done what actions while syncing back to KAMAR. This will show if courses have been synced in lines, and if they have been locked as they sync across.
This is found under Users > Action Log
NOTE: There is an order which the courses will sync across for each student. If you have Timetabling switched on and the students have selected their courses and put in the timetable lines, they will go across first. Secondly- if students have been allowed to select courses by priority and not timetable lines they will go across, and thirdly by the order the courses were chosen by the students, if no timetable lines or priority orders were chosen.
Troubleshooting- Why are my courses not displaying in KAMAR?
If you cannot see your student's courses as per the above instruction:
Log in to your KAMAR portal (if you don't have the permission for this, you will need to ask an admin).
Click on left side menu "Run Tests"
If shows no error and is green, and reads passed, it is working fine, continue on:
Go to Student Changes => Subjects
Configure in Admin => Timetable changes => Set Up
Change to 86 in the drop down- even if you are not using line 86
This will then display all the subjects in their lines you have chosen, on the Student changes screen.
KAMAR help guide- Enabling 80s Lines
Updated on: 12/09/2023