Articles on: SchoolPoint

Extra Curricular Courses- All about them

Adding Extra Curricular Courses

These are great for setting up short term courses/ sports/ crafts/ hobbies and other elective classes.

Firstly you will need to enable the Extra Curricular Module in SchoolPoint.
Settings => Modules => Extra Curricular => Enable

Click on the Extra Curricular Menu item on the left. (you can customise the name of this in Settings => Customisable labels)

Add a New Extra Curricular Learning Area with the NEW button top left. Much like SchoolPoint Course Selection itself, you can add Learning Areas/ Departments, and also Courses/Subjects and name them what you wish, applicable to your school's format.
Create the course/subjects to go within each Learning Area/Department.

Under OVERVIEW, select the minimum and maximum selections that each year level can choose from. If the course is Enabled it is viewable by the student once "student navigation" is turned on, for those year levels, in Settings > Student Navigation.

There is now a new column for the student to select courses as backups- which is useful if they end up not being able to select their preferable courses.
The COST blocks mean how many lines the course takes up for the student (optional).

You can also make all the Courses INACTIVE in bulk, from the "Manage Extra Curricular Learning Areas" Screen rather than going into each course to make each inactive.

Ensure that the Student Navigation is turned on for the appropriate year level so the students can easily navigate when they log in, to select their courses.
Once the student logs in, they will then have the option to choose from the Extra Curricular courses, and prioritise them accordingly if they wish. These can be removed if needed.
You can now add multiple teachers to a course
Under the admin view, you can now see which courses students have selected which courses in a summary. Admin staff can add/ remove/ switch from core to back up and advice versa just like in course selection.

Admin View- Extra Curricular Courses

Below is the student view:

Student View- Extra Curricular Courses

There is now new functionality to be able to LOCK students into a course, or UNLOCK, or REMOVE students. This can be done within the course as below:

Lock/ Unlock Options

Via the Admin view, you can see which courses students are in, and if they are locked or unlocked. By clicking the course name in the hyperlink, it will take you directly to that course to make any student changes, or lock/ unlock selections.

Admin View- Lock/ Unlock Courses
Also, via the Settings (within Extra curricular) => you can BULK LOCK and UNLOCK all students. In this same area you can also DELETE all student selections either ALL or unlocked selections.

It is also now possible to export the student selections, and also export a file with the selections in the correct lines to then import into KAMAR if required.
You can find instructions under the KAMAR Help Guide or by contacting KAMAR directly once you have done the export and have all the data you require ready to import.

Exports/ KAMAR Export Option

Updated on: 12/09/2023

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